Virtual Personal Assistant

• Bachelor’s degree in business administration, Management, or a related field is desirable.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role, providing support to senior-level executives.
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
• Strong written and verbal communication skills, with exceptional attention to detail.
• Proficient in using productivity tools such as Microsoft Office Suite, Google Workspace, project management software, and video conferencing platforms.

• Ability to work independently and remotely, demonstrating self-motivation, initiative, and a proactive approach.
• Discretion and ability to handle sensitive information with confidentiality and professionalism.
• Exceptional problem-solving skills and ability to anticipate needs and address issues promptly.
• Strong interpersonal skills, with the ability to build and maintain positive relationships with stakeholders at all levels.
• Availability to work flexible hours based on business needs.

Responsibilities

• Manage and maintain the calendars and schedules of the executive team, ensuring effective time management and coordination of appointments and meetings.
• Act as the primary point of contact for internal and external stakeholders, handling phone calls, emails, and other forms of communication with professionalism and discretion.
• Coordinate and schedule meetings, conferences, and travel arrangements for the executive team, including making reservations, preparing itineraries, and managing expenses.

• Assist in the preparation and distribution of documents, reports, presentations, and other materials for meetings and presentations.
• Conduct research, gather information, and prepare briefing materials to support the executive team in decision-making processes.
• Organise and prioritise incoming requests, correspondence, and inquiries, responding or redirecting as appropriate.
• Manage and maintain electronic and physical files, records, and databases, ensuring confidentiality and accuracy.
• Assist in the coordination of internal and external events, including logistics, venue selection, catering, and guest arrangements.

• Handle personal errands and tasks for the executive team, such as personal appointments, reservations, and personal correspondence.
• Proactively identify opportunities to streamline processes, enhance efficiency, and improve the overall workflow of the executive team.
• Maintain a high level of professionalism, confidentiality, and discretion in handling sensitive information and matters.
• Stay updated on industry trends and developments and participate in relevant professional development activities.

Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.

Employee Benefits

• Paid Leave
• 13th Month Pay

• SSS
• Philhealth
• Pag-Ibig