We are seeking a dynamic and efficient Virtual Personal Assistant to provide comprehensive administrative support and ensure smooth operations in our Construction business. As a Virtual Personal Assistant, you will play a critical role in assisting the executive team with various administrative tasks, ensuring their schedules are organized, and enabling them to focus on key priorities. You will serve as a point of contact for internal and external stakeholders, handle correspondence, manage calendars, and provide general administrative support. This role requires excellent organisational skills, exceptional communication abilities, and a proactive mindset.
- Bachelor’s degree in business administration, Management, or a related field is desirable.
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role, providing support to senior-level executives.
- Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
- Strong written and verbal communication skills, with exceptional attention to detail.
- Proficient in using productivity tools such as Microsoft Office Suite, Google Workspace, project management software, and video conferencing platforms.
- Ability to work independently and remotely, demonstrating self-motivation, initiative, and a proactive approach.
- Discretion and ability to handle sensitive information with confidentiality and professionalism.
- Exceptional problem-solving skills and ability to anticipate needs and address issues promptly.
- Strong interpersonal skills, with the ability to build and maintain positive relationships with stakeholders at all levels.
- Availability to work flexible hours based on business needs.
- Manage and maintain the calendars and schedules of the executive team, ensuring effective time management and coordination of appointments and meetings.
- Act as the primary point of contact for internal and external stakeholders, handling phone calls, emails, and other forms of communication with professionalism and discretion.
- Coordinate and schedule meetings, conferences, and travel arrangements for the executive team, including making reservations, preparing itineraries, and managing expenses.
- Assist in the preparation and distribution of documents, reports, presentations, and other materials for meetings and presentations.
- Conduct research, gather information, and prepare briefing materials to support the executive team in decision-making processes.
- Organise and prioritise incoming requests, correspondence, and inquiries, responding or redirecting as appropriate.
- Manage and maintain electronic and physical files, records, and databases, ensuring confidentiality and accuracy.
- Assist in the coordination of internal and external events, including logistics, venue selection, catering, and guest arrangements.
- Handle personal errands and tasks for the executive team, such as personal appointments, reservations, and personal correspondence.
- Proactively identify opportunities to streamline processes, enhance efficiency, and improve the overall workflow of the executive team.
- Maintain a high level of professionalism, confidentiality, and discretion in handling sensitive information and matters.
- Stay updated on industry trends and developments and participate in relevant professional development activities.
Time Zone: Australian Business Hours
Applicant Location: Must be Filipinos living in the Philippines
Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.
- Paid Leave
- 13th Month Pay