Legal Secretary

*At this time we are not accepting agency applications*

The Role

We are looking to appoint a Legal Secretary for a fixed term who will have an active role in supporting a collegiate team of market-leading private client lawyers in their front-line delivery of high-quality legal services to clients. In addition to secretarial / administrative assistant functions, the post-holder will take an active role in file management, document drafting for fee earners, and monitoring shifting deadlines in a fast-paced environment. This position is fixed term for between 3 to 9 months.

Key Responsibilities

• Typing for fee earners in the team in a fast-paced environment (this will include accurately transcribing audio dictation and copy type from draft documents);
• Active file and diary management, both physical and electronic
• monitoring fee earner inboxes and calendars
• maintaining and updating governing documentation for key clients
• conducting initial online Anti-Money Laundering searches to assist fee earners in their Customer Due Diligence for new / potential clients;
• Produce documentation in a professional and accurate manner;
• Implement and maintain a comprehensive filing and record system ensuring files are maintained in an orderly way;
• Set up new appointments with clients and open new client files;
• General photocopying and other secretarial duties;
• Providing drafting support for fee earners, including deeds, agreements, advice notes, correspondence, letters of engagement and other onboarding documentation;
• Supporting fee earners in their external roles, including in relation to event organisation, marketing, and record keeping;
• Monthly reporting, including to support governance requirements of our professional trustee company, our ISO 9001 requirements and marketing; and
• Daily tasks as instructed to enable the smooth functioning of the team, including liaising with internal and external stakeholders.

Experience and Skills Required

• Experience as a secretary;
• Excellent level of proficiency with Microsoft Office applications, particularly Word, Excel and PowerPoint;
• Strong written and oral communication skills; and
• Ability to work both independently and as part of a team.

Experience or Skills Preferred but Not Essential

• Experience of working in the private client sector.

Location

Our approach to hybrid working allows employees a blend of working from home as well as in our office in Glasgow.

Hours of Work

40 hours per week, between the hours of 9:00am – 5:00pm, Monday to Friday (Flexible – to be agreed with the successful candidate).

How to apply

Please apply via our recruitment portal.

Our Benefits:

• An inclusive working environment. We know our employees want a suitable work-life balance according to their different personal circumstances so we support them to achieve this wherever we can – whether it is working from home, working different hours or in an alternative way.
• A range of benefits. This includes areas such as pensions & life assurance, health and wellbeing, generous annual leave, holiday purchase plan and enhanced sick pay and family friendly pay.
• Discretionary pay awards based on performance. We reward success appropriately and assess individual performance against our core values and annual and long-term financial and non-financial objectives.

Please contact [email protected] if you require any reasonable adjustments or further assistance with our application process.

Any job offers made are subject to successful pre-employment checks, including those from Disclosure Scotland.

MacRoberts LLP is an equal opportunities employer. This means that we aim to ensure that no applicants nor employees are treated less favourably on the grounds of religion or belief, sex, marital status, sexual orientation, age, disability, race, colour, nationality, or ethnic origin, or are disadvantaged by conditions or requirements which cannot be shown to be justifiable.

Job Types: Full-time, Fixed term contract
Contract length: 6 months

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Glasgow